Top Tools for Small Businesses in 2025

Running a small business is a full-time job—and then some. Keeping track of invoices, expenses, taxes, and cash flow can feel overwhelming, especially when you’re juggling everything else. The right accounting software can save you hours, help you get paid faster, and keep your finances in check—but with so many options out there, which one is best for your business?

We’re breaking down the top five accounting software tools for 2025 so you can make an informed decision. At Perlinger Consulting, we specialize in QuickBooks Online because we find it’s the most versatile and scalable option for small businesses. If you’re unsure which QuickBooks plan works for you, we offer a free consultation to help you choose the right subscription. Let’s dive in!

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1. QuickBooks Online – Best All-in-One Solution for Small Businesses

If you want a powerful, cloud-based accounting solution that grows with your business, QuickBooks Online is the way to go. It’s trusted by millions of small businesses and offers:

✅ Seamless bank and credit card reconciliation – Automatically syncs transactions, so your books stay updated in real time.
✅ Easy invoicing & payments – Send professional invoices, accept payments online, and track outstanding balances in one place.
✅ Expense tracking – Capture receipts, categorize expenses, and monitor spending with ease.
✅ Payroll integration – Run payroll, calculate taxes, and ensure compliance without headaches.
✅ Custom reports & dashboards – See your profits, cash flow, and tax liabilities at a glance.
✅ Mobile access – Manage your finances on the go with the QuickBooks app.
✅ Scalable plans – Whether you’re a solo entrepreneur or a growing business, QuickBooks has a plan that fits your needs.

💡 Bonus: Since QuickBooks is our platform of choice, we offer a free consultation to help small business owners pick the best subscription for their unique business needs.

👉 Want to make the switch to QuickBooks Online? Let’s chat!

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2. Xero – Best for Growing Businesses & Multi-Currency Support

Xero is another cloud-based accounting platform that’s popular with growing businesses. It’s user-friendly and packed with automation features, making it a good choice for companies that need inventory tracking, multi-currency support, and strong financial reporting.

🔹 Built-in bank feeds – Automatically imports transactions.
🔹 Invoicing & billing – Customizable invoices and online payment options.
🔹 Inventory tracking – Ideal for businesses managing stock.
🔹 Payroll integration – Connects with third-party payroll providers.
🔹 Multi-currency support – Great for international transactions.

Best for: Medium-sized businesses with more complex accounting needs.

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3. FreshBooks – Best for Freelancers & Service-Based Businesses

If you’re a freelancer, consultant, or service-based business, FreshBooks is worth considering. It’s designed for self-employed professionals who need easy invoicing, expense tracking, and time tracking.

🔹 Simple, intuitive dashboard – Perfect for beginners.
🔹 Automated invoicing – Send recurring invoices, set payment reminders, and accept credit card payments.
🔹 Time tracking – Log billable hours directly within the platform.
🔹 Basic accounting features – Includes expense tracking, financial reports, and tax summaries.

Best for: Self-employed professionals, freelancers, and consultants who primarily need invoicing and client management.

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4. Zoho Books – Best for Businesses Using Zoho Apps

Zoho Books is part of the Zoho ecosystem, making it a great option for businesses already using Zoho CRM, Zoho Inventory, or Zoho Projects. It’s a feature-rich accounting tool with:

🔹 Automated workflows – Schedule recurring transactions and approvals.
🔹 Strong mobile app – Manage finances from your phone.
🔹 Multi-user access – Assign roles and permissions to different team members.
🔹 Custom reports – Generate financial reports tailored to your needs.
🔹 Seamless integration with other Zoho apps – A unified business solution.

Best for: Small businesses already using Zoho’s suite of tools.

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5. Sage 50cloud – Best for Businesses That Need Desktop & Cloud Access

Sage 50cloud is a hybrid accounting solution that combines desktop software with cloud connectivity. It’s a great fit for businesses that need robust accounting tools but still want remote access.

🔹 Advanced accounting features – Job costing, cash flow forecasting, and industry-specific reporting.
🔹 Inventory & job tracking – Great for businesses that manage inventory or projects.
🔹 Microsoft 365 integration – Works with Outlook and Excel for additional functionality.
🔹 Multi-user access – Allows different team members to collaborate.

Best for: Businesses needing advanced accounting features and hybrid access between desktop and cloud.

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Which Accounting Software is Right for You?

Choosing the right accounting software depends on your business size, industry, and specific financial needs. Here’s a quick recap:

• QuickBooks Online – The best all-in-one solution for most small businesses (💡 We offer a free consultation to help you choose the right plan!)
• Xero – Great for growing businesses needing inventory management and multi-currency support.
• FreshBooks – Ideal for freelancers and service-based businesses looking for simple invoicing and time tracking.
• Zoho Books – Best for businesses already using Zoho apps for CRM, inventory, and project management.
• Sage 50cloud – A powerful hybrid solution for businesses that need advanced accounting and desktop/cloud flexibility.

👉 Need help choosing the right software?

We specialize in QuickBooks Online and can help you select the best subscription for your business. Schedule a free consultation today, and let’s get your finances running smoothly!

📩 Get in touch with Perlinger Consulting.

Disclaimer:

This article is intended for informational purposes only and should not be considered legal, tax, or financial advice. Regulations may change, and it’s essential to consult with a qualified attorney or financial professional regarding your specific situation. Perlinger Consulting is not responsible for any actions taken based on this content.

Perlinger Consulting is not responsible for the content, accuracy, or reliability of any third-party websites linked from our site. Accessing these links is at your own risk, and we assume no liability for any damages or losses arising from your use of such third-party resources.

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